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Acquisitions Cataloging and Gifts  

Last Updated: Oct 17, 2016 URL: Print Guide RSS Updates

Request Books, Videos, CDs Print Page

Request Forms


How To Order

Any or all of these methods will work; more complete information is better

  • Online Form
  • Email orders - send to with full citation, including ISBN when appropriate.
  • Physical orders - send to Box 117
    1. Sale catalog, marked up. Please send quickly so we can get the sales price
    2. Brochures, advertisements, catalogs, citations (original or copies)

Please tell us:

  • Who sent the request
  • Date needed by
  • Whether you want to have the item sent to you or be notified when it arrives
  • If it is for reserve, the course, section number and reserve loan period




Purchase Requests for Books, Videos, CDs

Library Acquisitions Policy
Established in March 2015

The purpose of the library acquisition policy is to provide the resources needed to support the undergraduate curriculum.  

The relative proportions of the acquisitions budget used for Journals, Indexes and Monographs will remain as it was set by the LITC faculty committee in 2004, which is 50% for Journals, 23% for Indexes, and 24% for Monographs (books, video, sound recordings, etc.), 3% for Interlibrary Loan and Open Access fees.


We will set standards of cost-per-use levels and adhere to them both to cancel existing subscriptions and packages and to assess new ones. (The cost-per-use is the price of the subscription divided by the number of articles used.)  For example, if we set the cost-per-use at $50.00, we would cancel journal subscriptions whose cost-per-use exceeded that level.

When a new subscription is added it will be assessed after 2-3 years.  All long-standing subscriptions will be assessed every year.  Assessments of long-standing subscriptions will be based on the most recent 4 years of use because usage levels are affected by the curriculum.

Individual journal subscriptions which are available in our Jstor Archive with a gap of  three years or less will be cancelled unless they cost less than $200.

Journals without use data will be reviewed with the relevant faculty on a regular basis to determine if there is a continuing need for that journal to support the undergraduate curriculum.

Funds freed by journal cancellations will be available for the purchase of new journal titles or packages.

Indexes (databases such as Web of Science and Historical Abstracts, purchased primarily for their value as tools to find resources, not for full text content which might also be part of the package)

Indexes will be purchased to provide adequate coverage for every department and program.  However, we cannot necessarily purchase the primary index in every field.  

Factors that will be taken into account are

  • Recommendation of the faculty
  • Level of use
  • Uniqueness of content
  • Uniqueness of searching capabilities as related to discipline needs

Monographs (books, video, sound recordings, etc. whether hard copy or electronic, whether one-time purchase or subscriptions)

We will purchase or borrow, if at all possible, any monographic publication requested by a member of the Allegheny community -- faculty, staff or student.  We will prefer purchasing except when the material is outside the normal curricular needs of the College or when the request is for a textbook.

If we subscribe to monographic materials, they will be evaluated regularly in a manner similar to journals to determine if their cost-per-use is reasonable.

If we have material in electronic format and print is requested, we will obtain the print, price permitting.  If we have material in print and electronic format is requested, we will obtain the electronic format, price permitting.  

Collection Assessment

The library welcomes faculty participation in assessing and improving our collection.  We invite individual faculty to work with us to review those parts of the collection that are needed for their students and to advise us on the acquisition of additional materials -- either specific titles or general subject areas where librarians should seek out and obtain better resources.  Requests generated by these assessments will be filled as outlined in the policy.

Assessment of the new policy

The library will assess the effectiveness of this policy each year and consult with the Academic Support Committee to make any changes that are needed.

Allegheny College

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